Virtual assistant – compliance and training officer for a disability services and support organization in the us (home based full time)

• Maintain organized electronic filing systems and records • Send reminder emails to QIDPs and RNs one day prior to and on the due date of quarterly and court reports for persons supported • Verify that court and quarterly reports have been emailed to the persons support team and compliance • Send monthly reminder emails to QIDPs and RNs for quarterly and court reports for persons supported • Send monthly reminder emails to consultants for clinical quarterly assessment due for persons supported • Verify and ensure clinical quarterly assessments have been emailed to compliance • Update staff training dates for Phase III & Phase IV on Paychex platform • Ensure that all Phase I, III, and IV staff records are current and properly maintained in individual staff folders on SharePoint. • Ensure all Phase II trainings for persons supported are current and properly maintained in individual persons folder on SharePoint. • Submit documentation requests to IMC as needed. • Monitor and track expiration dates for employee personnel documentation and notify respective supervisors of upcoming renewals and expiring documents • Ensure all staff personnel documentation is updated promptly on the Paychex platform and uploaded into individual staff folders on SharePoint • Monitor expiration dates for clinicians’ licenses, certifications, and required training, and request updated documentation for upload to SharePoint • Help ensure forms, policies, and procedures are updated and properly distributed • Schedule employee trainings, orientations, and refresher courses as needed per DDS • Send reminder emails to house managers for Keylogs and ensure they are submitted and saved on SharePoint • Maintain and update training attendance records and completion dates • Update Staff tracking sheets with new hires, transfers and separation • Communicate with house Managers and QIDP & RN regarding missing documentation or overdue training deliverables • Maintain spreadsheets, track completion and outstanding deliverables for all QIDP and RN documentation • Maintain secure storage and proper management of confidential compliance records and documentation in SharePoint. • Maintain accuracy of employee data and compliance files • Support onboarding and offboarding compliance processes • Perform other administrative duties assigned by the Compliance and Training department as needed Apply tot his job Apply To this Job