[Remote] V105 - Intellectual Property Legal Assistant

Note: The job is a remote job and is open to candidates in USA. Job Duck is a lifestyle company that connects individuals with rewarding remote job opportunities with US-based employers. They are seeking an Intellectual Property Legal Assistant to support intellectual property operations, manage trademark filings, track deadlines, and maintain documentation, contributing to the success of client portfolios.

Responsibilities

• Assist with enforcement tasks including cease and desist letters and disputes
• Coordinate with international counsel for global filings
• Conduct trademark and patent research using relevant databases
• Prepare and file trademark applications and related documentation
• Collaborate with internal teams to support brand protection initiatives
• Coordinate meetings, calendars, and deadlines across teams
• Provide administrative and operational support to IP attorneys
• Support billing entries, fee tracking, and scheduling activities
• Maintain accurate client portfolios in internal systems
• File and organize legal documents such as declarations, assignments, and POAs
• Prepare intake documentation, engagement letters, and track leads
• Support onboarding of new clients into IP management systems
• Assist with trademark intake and conduct preliminary clearance checksAssist with trademark intake and conduct preliminary clearance checks
• Serve as a primary contact for clients regarding trademark status and updates
• Maintain and update intellectual property docket systems
• Track deadlines and ensure timely submission of all IP related filings
• Draft and manage responses to Office Actions, Statements of Use, and other filings

Skills

• Minimum of 2 years of remote work experience required
• Strong English communication skills required
• Ability to manage multiple priorities and deadlines effectively
• Team player with a collaborative mindset
• Ability to work under pressure while maintaining accuracy
• Strong time management and organizational skills
• Experience creating systems, checklists, and structured workflows
• Experience working with U.S. based companies or law firms preferred
• Prior legal or law firm experience strongly preferred
• Intellectual property experience, including trademark or patent, is a plus
• Familiarity with IP databases such as USPTO or WIPO is beneficial
• Experience handling CRM systems and document management tools is preferred

Company Overview