Personal Injury Litigation Assistant (Virtual Assistant)

Company Description The Ward Law Group, recognized as one of the Best Places to Work for consecutive years, is where your work truly matters. We serve our community with compassion and excellence, empowering our employees to deliver real results for our clients. We foster a collaborative, innovative, and high-accountability environment where each team member contributes to meaningful outcomes. Our culture values faith, accountability, leadership, loyalty, and service — to our clients, teammates, and community. Join a firm where professional growth meets purpose and where every role contributes directly to life-changing client results. Headquartered in Miami Lakes, with offices in Manhattan and Orlando, The Ward Law Group is expanding nationally, with upcoming locations in New Jersey and Texas. Job Description Compensation: USD $1,000+ per month (based on experience)   If selected to move forward in the process, you will receive an email invitation to complete two next steps: a Willo video self-interview and a brief values assessment. Please note that to ensure your application remains under consideration, both assessments must be completed within 24 hours of receiving the invitation. Please submit your resume in English.   As a Virtual Assistant, you will work remotely from home as an independent contractor (health care benefits and paid time off is not provided). Full-time availability is required for a 40-hour workweek with two days off. Depending on business needs, one weekend day may be included in your schedule. Role Overview  The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for managing litigation workflows, maintaining organized case files, coordinating deadlines, preparing legal documents, and ensuring timely communication with clients, courts, opposing counsel, and vendors.  This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes ownership of delivering accurate and timely work product.  The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication, accountability, and client service standards.    Key Responsibilities  Litigation Support & Case Management  Organize, maintain, and update electronic case files and litigation documentation   Ensure all documents are properly named, saved, and filed within the case management system   Maintain accurate and up-to-date case information, deadlines, and litigation activity   Support attorneys throughout all phases of litigation preparation and case progression   Drafting & Legal Document Preparation  Prepare, draft, review, and electronically file litigation documents, including:   Complaints   Summonses   Discovery requests and responses   Notices   Subpoenas   Motions and related pleadings   Ensure all filings comply with court rules, formatting requirements, and filing deadlines   Coordinate service of process and track responses, objections, and deadlines   Discovery & Litigation Coordination  Assist with the organization, review, and management of discovery materials and exhibits   Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors   Prepare materials and documentation for depositions, mediations, hearings, and trial preparation   Schedule depositions, mediations, CMEs, hearings, and related litigation events   Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics   Distribute calendar invitations, Zoom links, and related scheduling communications   Calendar & Deadline Management  Maintain and monitor litigation calendars, court deadlines, and scheduling requirements   Track deadlines related to:   Discovery   Depositions   Hearings   Mediations   Trial preparation   Court filings   Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members   Client Communication & Administrative Support  Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters   Return client communications in a timely and professional manner   Assist with gathering and verifying client information and documentation   Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors   Operational & Administrative Responsibilities  Save and organize court filings, pleadings, notices, and litigation correspondence   Process litigation-related invoices and expenses as assigned   Assist with maintaining accurate records within Litify and other case management platforms   Support department organization, workflow efficiency, and overall litigation operations     Qualifications Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation   Experience drafting, preparing, and e-filing:   Complaints   Summonses   Discovery documents   Litigation pleadings   Experience scheduling depositions, mediations, or other litigation-related events   Fluency in both English and Spanish   Strong organizational skills and attention to detail   Ability to manage multiple deadlines and priorities in a fast-paced environment   Strong written and verbal communication skills   Proficiency with Microsoft Office and legal case management systems   Ability to work collaboratively within a team-oriented environment   Reliable attendance, professionalism, and accountability   Preferred Qualifications  Experience using Litify (Salesforce) and/or Filevine   Experience with Florida state court e-filing systems   Additional Information Equipment Requirements:  Computer: Windows:Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores 16 GB RAM 256 GB SSD Mac:macOS 11 (Big Sur+), Apple M1 or Intel i5 8 GB RAM 256 GB SSD Internet: Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable Internet Speed:30 Mbps download 15 Mbps upload Latency (Ping): Under 100ms USB noise-cancelling headset Webcam for daily meetings     Work Environment  Fast-paced, litigation-focused environment with high accountability standards   Collaborative team setting with a strong emphasis on organization, responsiveness, and client service   Requires the ability to prioritize competing deadlines and adapt to changing case demands