Supply Chain Operations Coordinator 3

Northrop Grumman Aeronautics Systems has an opening for a Supply Chain Operations Coordinator 3 (DOT/Fleet Administrator) to join our team of qualified, diverse individuals. This position will be based in Clearfield, UT. Will operate on 1st shift with a 4/10 schedule – Monday through Thursday, 5am-3:30pm General Responsibilities: Essential Functions: • Tracking expiration dates • Escort non-badged vendors. • Create work orders in Fleetmate. • Order misc. parts as needed. • Respond to customer’s requests for repairs. • Coordinate repairs with outside vendors and dealers. • Create Fleetmate file for new vehicles. • Annual Opacity testing • Coordinate quarterly CHP inspection (January, April, July, October). • Support annual BIT bus terminal inspection (October/November). • Place bulk oil and DEF orders and needed • Place order to fill unleaded and diesel holding tanks as needed • Place order with fuels dept. to fill Jet fuel tank • Monitor truck tire inventory: • Gather EIN compliance information on new material handling equipment and report to ESHM. • Transport vehicles and trucks to vendor’s shop for repair and maintenance. • Pay credit card charges for vendors without an active PO agreement. Fleet Operations: • Assist with asset disposal and transfer process • Support Pool Vehicles Requirements / Rentals Process when vehicles are being repaired • Assist in Title, Registration and all areas of keeping the Fleet compliant • Analyzes, evaluates, and approves maintenance invoices (including Heavy Duty Class 8 vehicles) and takes remedial action to minimize budgetary abuse • Evaluate and approve maintenance requests as required, sending up for management approvals • Assist in ensuring all vehicles are maintained to manufacturer recommendations • Responsible for compliance related to operating a Commercial DOT Fleet • A clear understanding of Title, Registration and Permitting process for all types of vehicle to include IFTA, Base and IRP procedures & PFR • Receiving & filing required documents DOT Compliance • Maintain Driver Qualification files and records in partnership with DOT & JJ Keller. • Meet DOT requirements as well as applicable state laws/FMCSA guidelines. • Assure NGC DOT Drug and Alcohol program is compliant with the FMCSA Clearinghouse regulations. • Complete DOT IFTA reports quarterly manually or using platforms, currently used with observed opportunities within JJ Keller. • Complete and file MCS150 Bi-Annually. • Work with OTR Transportation Coordinators to Obtain, Install, and Audit Commercial Vehicles for required permits for Hazmat Alliance. • Set up and train employees on ELDs. • Ensure equipment has current registration, paperwork, and safety equipment.
IRP - IFTA - DOT - PHMSA - MCS-150 - 30 DAY TRAINING - EPN CALIFORNIA - RANDOM DRUG TESTING - HAZMAT ALLIANCE - DOT DRIVER FILES - DOT TRUCK FILES - CALIFORNIA CHP Basic Qualifications: • High School diploma or equivalent and 4 years additional education and/or related experience in transportation and fleet coordination, logistics, supply chain, or another relevant field. • Ability to obtain and maintain a DoD Secret clearance within a reasonable time period, as determined by the company to meet its business needs (after starting). Preferred Qualifications: • Prior experience with DOT and Fleet administration or coordination. • Knowledge of Class 5 - Class 8 vehicles • Handle tasks independently with minimal direction and guidance, including the ability to prioritize project activities and be detail-oriented. • Strong organizational skills, with the ability to direct and achieve priorities, goals, and strategies with limited supervision. • Proficiency in testing procedures, testing documentation, and security of testing files are required. • Experience maintaining confidentiality, personal integrity, and dependability. • Ability to deal with sensitive issues and maintain security and confidentiality. • Adaptable to fast-paced environments with changing circumstances, direction, and strategy. • Excellent verbal and written communication skills. • Able to multi-task. • Ability to work cooperatively and professionally with various individuals, exercising tact and discretion. • Demonstrate analytical and critical thinking skills. • Committed to providing excellent customer service at all times.