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Job Summary
Provide the administration support of a project in regard to accounting, cost control, cost tracking, project team administration, project filing, document and communication, immigration, visas, taxes, local compliance etc., control in accordance with Company corporate standards and procedure.Job Description
Key Roles & Responsibilities
- At Month end prepare and post JEs as required, review shipyard BudVars with Project Team – Manager Project Accounting.
- Acts as the focal point in the core Project team to gather all cost information associated to the project to allow the Project Manager to monitor and control the Budget and report updates utilizing Company standard systems.Updated financial information to be provided to Manger Accounting Projects as required for cost tracking, month-end close and the Forecast/Budget process.
- ProjectInternal Control compliance - Ensure a system of internal controls exists and is implemented during the Shipyards/Projects in accordance to company management systems.
- Ensurefinancial regulatory requirements are adhered to by coordinating effort (incl. Stat books as required).
- Monitorvendor contract obligations (performance/payment milestones).
- EnsureProject Team LC&E compliance (including 3rd parties such as Agents).
- Bi-WeeklyOOS Project Reporting - Financial Section.
- Reviewand Preparation of any HR administrative tasks (office supplies, visa etc.).
- AssistManager Project Accounting in the close-out of the Project and hand over to Operations which will include following up with the shipyard and vendors to ensure timely processing of their invoices.
- Coordinateproject travel and schedule. Work with Travel to book upon review for financial responsibility. Liaise with corporate travel to arrange discount for car rentals and hotels. Host Local site vendor meetings (accommodation, transportation, etc.)
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