Note: The job is a remote job and is open to candidates in USA. Siemens Healthineers is a leading medical technology company dedicated to pioneering breakthroughs in healthcare. The Sr. Executive Assistant provides high-level administrative and operational support to the Senior Director of Americas Clinical Applications, managing executive priorities and facilitating communication across a dispersed organization.
Responsibilities
- Manage complex executive calendars, scheduling, and meeting logistics
- Prepare meeting agendas, presentations, reports, and supporting materials
- Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
- Support executive time management by coordinating priorities and identifying scheduling conflicts
- Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings
- Develop meeting materials, capture action items, and track completion of key deliverables
- Facilitate communication and coordination between leadership team members and cross-functional partners
- Support onboarding activities for leadership team members as required
- Coordinate organizational initiatives and special projects on behalf of the Senior Director
- Assist with purchase requisitions and invoice processing
- Support team recognition programs, employee engagement activities, and organizational communications
- Maintain organizational documents, distribution lists, and internal collaboration sites
- Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events
- Serve as a primary point of contact for internal and external stakeholders
- Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams
- Draft and distribute communications on behalf of leadership
- Handle sensitive and confidential information with discretion and professionalism
Skills
- Proven experience as an executive assistance, preferably supporting leaders
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Ability to manage multiple priorities in a fast-paced environment
- Demonstrated professionalism, discretion, and confidentiality
- Experience coordinating large-scale meetings, events, and leadership forums
- Familiarity with project management and collaboration tools
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k) retirement plan
- Life insurance
- Long-term and short-term disability insurance
- Paid parking/public transportation
- Paid time off
- Paid sick and safe time
Company Overview