Note: The job is a remote job and is open to candidates in USA. Learning Network is a growing, innovative, and customer-centric educational services company. As a Special Education Document Analyst, you will ensure the quality, integrity, and compliance of special education documentation, supporting educators and safeguarding students' educational rights.
Responsibilities
- Champion the quality and integrity of Special Education documentation, ensuring every record reflects excellence, accuracy, and compliance
- Monitor timelines, data, and reporting with unwavering attention to detail, identifying risks early and helping teams remain proactive rather than reactive
- Partner with educators, leaders, related service providers, and operational teams to strengthen compliance, improve processes, and support outstanding student services
- Continuously analyze systems, identify opportunities for improvement, and help build scalable processes that elevate the quality of Special Education across the organization
- Serve students, families, and colleagues with genuine professionalism, integrity, humility, and a white-glove mindset that makes every interaction feel personal and uplifting
- Monitor Special Education compliance timelines across students, staff, and programs, proactively identifying trends, risks, outliers, and opportunities for improvement
- Review Individualized Education Programs (IEPs), evaluations, prior written notices, and related documentation to ensure quality, completeness, consistency, and compliance with applicable federal, state, and organizational requirements
- Conduct routine documentation audits and quality reviews, providing meaningful reports and actionable insights to department leadership
- Maintain current knowledge of Special Education laws, regulations, policies, and compliance requirements across all assigned operating states
- Analyze department reports, compliance dashboards, and system data to identify ineffective practices, recurring issues, and opportunities to strengthen quality and consistency
- Develop, maintain, and monitor departmental calendars, compliance schedules, student assignments, and caseload tracking to support timely service delivery
- Review and reconcile Special Education documentation across company systems, ensuring consistency between IEP platforms, student information systems, learning management systems, and other operational tools
- Monitor department workflows to ensure students and families receive timely notifications, services, accommodations, and required communications
- Communicate professionally with educators, related service providers, and external partners regarding documentation, compliance requirements, scheduling, and student support needs
- Compile, prepare, and submit accurate documentation and reporting required for state audits, authorizer reviews, and regulatory reporting
- Provide guidance and resources that help staff understand compliance expectations, documentation standards, and best practices
- Review related service provider billing for accuracy, completeness, and compliance while maintaining organized documentation supporting billing activities
- Coordinate assessment accommodations by accurately entering and validating student accommodations within required testing platforms and ensuring testing plans align with student IEPs
- Embrace other duties as needed to advance our mission
Skills
- Bachelor's degree in Special Education
- Ability to obtain certifications in Arizona, Colorado, Washington, and other states as may be assigned
- Minimum of two (2) years experience in a professional environment required, including experience with special education
- Experience leading to proficiency in writing and utilizing IEP documentation
- Experience leading to advanced skills in professional software (e.g., Google Sheets, Microsoft Excel)
- Ability to pass required background checks
- Master's degree in Special Education
- Minimum of one (1) year of experience utilizing SPED/IEP related software programs (e.g., eIEPPro, Frontline, Enrich)
Benefits
- Medical, dental, and vision employee coverage for as little as $1 each per month;
- Personal paid time off in addition to major holidays;
- Short-term disability insurance, long-term disability insurance, life insurance, and AD&D insurance are all 100% paid by the employer; and
- 401(k) with employer contributing a dollar-for-dollar match of employee contributions up to 6% of employee earnings.
Company Overview