Note: The job is a remote job and is open to candidates in USA. Applied Systems is a company that has spent over 40 years building technology solutions for insurance professionals. They are seeking a Senior Administrative Assistant to support Business Leaders in guiding Technology and Product Teams, focusing on calendar management, travel coordination, event coordination, and expense management.
Responsibilities
- Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts by applying knowledge of leadership priorities across multiple projects
- Anticipate scheduling needs and proactively coordinate adjustments to align with evolving business priorities
- Organize and coordinate end-to-end travel logistics including flights, accommodations, and itineraries in partnership with our Senior Executive Assistant
- Identify key issues and recommend solutions when travel plans are disrupted or conflicting information arises
- Coordinate team events, including virtual Town Halls and onsite/offsite meetings hosted by the Technology Leadership Team and/or the Product Leadership Team
- Lead planning for event logistics, ensuring timely coordination of vendors, materials, and communications
- Manage expense reports and provide accurate, timely updates for leadership
- Identify opportunities to improve administrative processes and share best practices with colleagues
- Partner with the Senior Executive Assistant and administrative colleagues to ensure seamless support across leadership teams
- Provide backup support for the Senior Administrative Assistant when needed
Skills
- 3+ Years of Administrative Experience supporting business leaders by coordinating schedules and maintaining expense reporting to provide accurate and timely updates
- Calendar & Scheduling Skills: Excellent calendar management skills, including the coordination of complex executive meetings across time zones
- Organizational Skills: Exceptional organizational skills with attention to detail and the ability to manage multiple assignments of moderate complexity
- Problem Solving Abilities: Proven ability to identify key issues early to then resolve scheduling, travel, or logistical challenges with limited supervision
- Communication Skills: Excellent verbal and written communication skills with the ability to adapt communications to address various needs
- Professionalism & Confidentiality: High level of professionalism and ability to handle confidential information with discretion
- Technology: Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook; experience with Slack and Zoom for internal communications
- Experience with AI tools preferred
Benefits
- Medical, Dental, and Vision Coverage
- Holiday and Vacation Time
- Health & Wellness Days
- A Bonus Day for Your Birthday
- Depending on the role, team members may also be eligible for additional compensation plans (bonus and commission).
Company Overview