Note: The job is a remote job and is open to candidates in USA. DLB Associates is a leader in innovation and excellence within the engineering industry, currently seeking a Project Accountant to enhance their accounting team. The role involves collaborating with project management and operations staff to ensure financial success across projects, focusing on project facilitation, financial reporting, compliance, and process improvements.
Responsibilities
- Provide support for new PO and CO, routing, confirming and entering data as needed
- Provide support and guidance on project initiation in ERP system
- Generate and submit billings according to client submission requirements including organization of required backup and conformance to firm billing standards and contract requirements
- Research invoicing discrepancies and make any necessary corrections or adjustments
- Review project financial documents and scheduled billing for accurate projected revenue
- Provide data and support in relation to resource planning
- Provide project managers with accounting-related support throughout the project lifecycle including project setup, billing, closeout, etc
- Work closely with project managers to monitor timely payment of invoices and follow up as necessary
- Manage accounts receivable and collection process, including timely reporting of status and issues
- Hold weekly meetings with project managers to address outstanding items, provide insights / data requests and answer any ERP questions
- Analysis and reporting to support leadership and project teams for current and future reporting needs including project expenses, accounts receivable and cash flow
- Manage subcontractor invoicing per contract requirements
- Coordinate project contracts and change orders including all applicable attachments, to subcontractors / subconsultants and follow through until contract is fully executed
- Provide and collect all necessary information supplemental to the contract, including but not limited to NDA, COI, ACH info, W9, billing forms, etc
- Maintain concise contract administration files on the network and in the accounting system
- Ensure conformance to policy and propose / maintain updates as needed
- Ensure project data accuracy by auditing projects as needed
- Work with department managers and project managers to develop project management tool automations
- Performs other related duties as assigned
Skills
- A full understanding of project accounting, billing projections and contract administration
- Skilled using M365 products (Excel, Word, Outlook, PowerPoint, Teams) and Smartsheets
- Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace
- Ability to communicate verbally and in writing technical and non-technical information
- Ability to identify problems, evaluate alternatives and implement effective solutions
- Ability to prepare accurately, update and maintain records, files and report
- Ability to work successfully as a member of a team and independently with moderate supervision
- Ability to work under pressure and meet close deadlines
- Organizational skills, with the ability to manage multiple tasks simultaneously
- Minimum of four years of experience in business administration, including an administrative/support role directly for executives and/or project managers
- ERP/billing software experience (Vantagepoint a plus)
- Business analysis experience (Power BI a plus)
Education Requirements
- Associate degree in accounting
Benefits
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Health reimbursement account (HRA), flex spending accounts (FSA)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
Company Overview