Note: The job is a remote job and is open to candidates in USA. Sunflower Services PBC is a nonprofit organization dedicated to providing operational excellence to social impact organizations. The Program Associate will support a team in ensuring that fiscally sponsored projects receive the necessary operational support to meet their goals, including managing contracts, financial reporting, and client communication.
Responsibilities
- Own operational functions for a portfolio of fiscally sponsored projects, including:
- Contract and subgrant management from initial review to drafting and implementation
- Financial review and reporting, including tracking cash flow and communicating variances to key internal and external stakeholders
- Maintain project data related to a project’s operational needs
- Project manage internally to ensure task completion within Client Service Standards
- Additional tasks to align with project need as assigned
- Ensure legal and procedural compliance and quality control for various project activities, liaising with cross-functional teams including Finance, HR, Compliance, IT, and others as needed
- Communicate with clients and internal teams in a clear and effective manner, collaborating as needed to resolve big-picture and complex needs
- Support the account manager in overall relationship management of the project
- Implement department and organizational policies and procedures as they are introduced
- Routinely apprise and align with internal stakeholders on the status of tasks; sharing processes and other relevant project data to senior team members, as needed
- Support the development of more efficient processes, systems, and technology as assigned
- Contribute to the achievement of team initiatives and internal projects as assigned
- Increase knowledge of philanthropic trends and nonprofit management best practices
- Participate in internal and external trainings related to industry best practices and internal policies and procedures
Skills
- 2 – 4 years of relevant work experience in administrative role, customer-facing role, or internship/fellowship experience required
- An advanced or graduate degree in relevant fields of study may be considered in lieu of required work experience
- Experience in requesting, reviewing, or drafting contracts or subgrants
- Experience with Microsoft Office Suite and CRM database management
- Experience with budgeting, forecasting, and/or reviewing nonprofit financial statements
- An appreciation for efficient processes and a desire to improve them
- Interest in contributing to team and project-level learning
- High attention to detail and process oriented
- Excellent time management skills
- Strong written and verbal communication skills
- Ability to prioritize effectively and manage towards multiple deadlines simultaneously
- Ability to read and explain basic nonprofit financial statements
- Ability to use available resources and feedback to continually pivot, adapt, and grow
- Ability to work inclusively and collaboratively with diverse teams and audiences
- Effective collaboration skills and team player
- Familiarity and/or experience working within a fiscal sponsorship structure is a plus
Benefits
- Annual bonus at 3% of the annual salary
- Medical, dental, and vision insurance
- Flexible spending account and health savings account
- 401k with a company match
- Commuter benefits
- 16 days of vacation time
- 10 days of personal time
- 20 hours of volunteer time
- 11 company holidays
- 4 optional holidays
- Parental leave
- UrbanSitter membership
- Employee Resource Groups
- Fitness and telecommunications reimbursements
- Education reimbursement and professional development
- Disability, life insurance, additional voluntary insurances
- Access to Teladoc and Health Advocate
- Reasonable accommodations under the guidelines of the Americans With Disabilities Act
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