Note: The job is a remote job and is open to candidates in USA. Mayne Pharma is a company that focuses on pharmaceutical products, and they are seeking a Marketing & Sales Coordinator to support their marketing and sales initiatives. The role involves coordinating logistics, managing marketing materials, and supporting training and event planning to ensure smooth operations.
Responsibilities
- Assist in the coordination and tracking of marketing materials from development through final delivery
- Support internal workflows, timelines, and project organization across marketing initiatives
- Coordinate with internal teams and external partners (e.g., agencies, vendors) to ensure deliverables stay on track
- Assist with submission, tracking, and organization of materials through internal review processes (e.g., Promotional Review Committee)
- Maintain organized files, templates, and repositories of materials for appropriate recordkeeping
- Coordinate conference logistics and support planning efforts from pre-conference preparation through post-conference follow-up
- Assist with conference prospectus review, attendance tracking, and registration coordination
- Support payment processing, confirmations, hotel coordination, and travel-related logistics
- Manage shipment and organization of booth materials, marketing resources, and event supplies
- Assist with clinician engagement logistics, including dinner reservations, meeting coordination, and scheduling support
- Support conference expectation calls and post-conference follow-up activities with field team
- Coordinate with external partners and vendors, to support event execution and communication
- Help maintain organized conference calendars, trackers, and planning documents
- Coordinate logistics for new hire onboarding, internal meetings, and sales training sessions
- Assist with presentation coordination, including communication with presenters, slide collection, formatting, and agenda support
- Organize training materials, handouts, attendance tracking, and follow-up communications
- Support scheduling, meeting coordination, catering, materials, and attendee communications
- Help maintain organized repositories of training materials and meeting resources
- Assist with onboarding coordination to ensure new hires have the tools, materials, and information needed for training readiness
- Support post-training and post-meeting follow-up activities, including resource distribution and action item tracking
- Help ensure internal meetings, trainings, and onboarding activities run smoothly and stay organized
- Support field teams by coordinating the distribution of marketing materials and resources
- Help respond to field requests and ensure timely follow-up
- Track feedback from the field and help organize insights for the marketing and training teams
- Assist in preparing materials and communications used by the sales team
- Maintain trackers for projects, materials, and key initiatives
- Help ensure deadlines, details, and deliverables are executed on time
- Identify opportunities to improve organization and efficiency of day-to-day processes
Skills
- Integrity: Takes ownership of assigned marketing initiatives, deliverables, and timelines. Follows through on commitments, ensures accuracy and quality of work, and proactively addresses challenges or gaps
- Transparency: Communicates clearly, proactively, and honestly with stakeholders on project status, timelines, and risks. Shares information openly, asks questions when clarity is needed, and ensures alignment across teams
- Collaboration: Partners effectively with cross-functional teams including marketing, sales, and operations to support initiatives. Contributes to a team-first environment, values different perspectives, and builds strong working relationships
- Innovation: Continuously seeks opportunities to improve marketing processes, tools, and execution. Brings forward new ideas, embraces creative problem-solving, and supports testing and learning to enhance impact and efficiency
- Execution & Coordination: Effectively manages and supports the execution of marketing initiatives from planning through completion. Tracks timelines, prioritizes tasks, and ensures deliverables are completed accurately and on schedule
- Agility: Remains flexible in a fast-paced environment, adjusting priorities as needed. Identifies opportunities to improve processes and contribute to more efficient and effective ways of working
- Growth Mindset: Actively seeks and applies feedback to improve processes and effectiveness. Learn quickly from experiences and show a willingness to adapt and continuously develop skills
- 1-3 years of experience in marketing, project management, coordination, or administrative support roles, preferably in the pharmaceutical/healthcare space
- Strong organizational and time management skills
- Experience supporting cross-functional teams or managing multiple projects simultaneously
- Strong attention to detail and follow-through
- Proficiency in Microsoft Office (PowerPoint, Excel, Word)
- Strong communication skills
- Bachelor's degree in marketing, business, communications, or a related field
- Valid driver's license and acceptable driving record required
Company Overview