Note: The job is a remote job and is open to candidates in USA. Allocator One Group is a global investing platform redefining how institutional capital reaches private markets. The Head of Fund Finance & Administration will architect the in-house fund operating system, overseeing the financial and operational infrastructure that supports multiple funds and enhances the company's value proposition.
Responsibilities
- Design and implement the chart of accounts, general ledger structure, and accounting policies for Infra One's master fund template
- Build NAV calculation procedures: mark-to-market policies, reserve methodologies, expense allocation, fee and carry waterfall models
- Own the capital call and distribution mechanics: investor account tracking, payment flows, reconciliation, and audit support
- Establish valuation policies for illiquid/unlisted holdings (cost method, comparable company analysis, etc.) and coordinate with risk/CIO on valuation sign-off
- Design dual-control procedures for cash movement, expense reimbursement, and fee calculations
- Build and oversee reconciliation protocols: bank accounts, custody statements, investor ledgers, and trial balances
- Establish audit-ready records management and coordinate with external auditors and tax advisors
- Own quarterly/annual close process: accruals, cutoffs, intercompany eliminations, and financial statement preparation
- Establish procedures to run multiple funds (3, 5, 10+) with independent books, investor registers, and reporting
- Coordinate investor onboarding: investor data capture, account setup, AML/KYC handoff to operations
- Build investor reporting packs: quarterly capital account statements, performance summaries, and K-1 preparation for US investors
- Negotiate and manage custodial arrangements with tier-1 US custodians (State Street, BNY Mellon, etc.)
- Ensure assets are held in segregated accounts and custody statements flow directly to investors per Advisers Act
- Reconcile custodian reporting with internal records; flag discrepancies and unusual transactions
- Build repeatable processes and checklists for closing new funds and adding new GPs
- Define technical infrastructure needs: accounting software (e.g., NetSuite, Investview), reporting automation, and data integrity controls
- Mentor and hire fund accountants and treasury specialists as AUM and fund count grow
Skills
- 8–15 years in fund accounting, fund administration, or investment operations at a PE firm, venture platform, or hedge fund
- Hands-on experience designing and running fund accounting for 2+ funds simultaneously
- Deep knowledge of LP accounting, capital accounts, carry/fee waterfall modeling, and tax coordination
- Experience with Delaware LP and LLC structures and tax pass-through reporting (K-1s)
- Strong audit and financial controls background; comfort with SOX-adjacent rigor even without formal requirements
- Exposure to fund administration platforms (SS&C, Apex, Citco, Northern Trust) and their workflows
- Architect's mindset: you design systems for repeatability and scale, not one-off solutions
- Operational excellence: you obsess over clean data, audit trails, and process discipline
- Detail-oriented but strategic: you understand how accounting choices affect GP incentives and fund positioning
- Low ego, high ownership: you are comfortable hiring and managing people smarter in certain domains, but you own the whole system
- CPA or CPA-eligible; MBA in finance
- Exposure to multi-jurisdiction funds (US + Europe)
- Experience with infrastructure or venture fund management
Benefits
- 20% bonus
- Equity: TBD (0.1%–0.25%)
- Location: Remote (preferred US timezone overlap with San Francisco HQ)
Company Overview
Incubator for first-time Fund managers It was founded in 2023, and is headquartered in , with a workforce of 11-50 employees. Its website is https://allocator.one.