Note: The job is a remote job and is open to candidates in USA. Upstream Rehabilitation is the country’s largest dedicated provider of outpatient physical and occupational therapy services. They are seeking a Growth & Development Team Assistant to support the team behind their expansion and growth initiatives, ensuring projects are organized and efficiently moving forward.
Responsibilities
- Track permits for development and expansion projects using established tools and systems
- Gather and organize required documentation for permit submissions, working closely with senior team members
- Monitor permit statuses through municipal portals, maintain accurate records, and escalate delays when needed
- Coordinate meetings for the Growth and Development team, including scheduling, agenda preparation, and materials
- Capture and distribute meeting notes, follow-ups, and action items
- Support recurring meetings related to development projects, site selection, and permitting updates
- Maintain and update reports on development pipeline status, permitting progress, and project milestones
- Ensure trackers, dashboards, and spreadsheets remain accurate and up to date
- Compile data into basic summaries or presentations to support team decision-making
- Keep digital project files organized and accessible
- Provide general administrative support and contribute to special projects, as needed
- Other projects and duties as assigned
Skills
- High school diploma or equivalent
- 0-2 years of experience in an administrative, coordination or support role (internship or relevant academic experience considered)
- Highly organized with strong attention to detail
- Comfortable using Microsoft Office (Excel, Outlook, Word)
- Strong written and verbal communication skills
- Reliable and able to follow processes, manage routine responsibilities, and meet deadlines
- Exposure to tracking, reporting or permitting processes (academic or professional)
Benefits
- Annual paid Charity Day to give back to a cause meaningful to you
- 100% employer paid medical health insurance premium option available
- Dental and Vision insurance
- 401(k) with company match
- Generous PTO and paid holidays
- Supportive team and leadership invested in your success
Company Overview