Note: The job is a remote job and is open to candidates in USA. Pennington Biomedical Research Center, part of Louisiana State University, is seeking a Finance & Accounting Assistant Director. This role involves overseeing financial operations, managing payroll functions, and ensuring accurate billing processes while supervising staff and providing strategic oversight.
Responsibilities
- Oversee financial accounts and operational functions
- Ensure the timely and accurate submission of wage and student payroll for a staff in excess of 450
- Develop, implement and monitor policies and procedures for financial operations
- Perform account reconciliations and prepare comprehensive financial and management reports
- Supervise staff and act as the primary backup for all office responsibilities, ensuring continuity and efficiency in all related functions
- Manage the various billing processes (work order, fuel, utility, supply issues, refuse/recycle, etc.) by closely collaborating with business office and operational staff
- Billings should be timely and accurate
- Work closely with the campus community to resolve questions and corrections as may be required
- Collaborate with IT staff to resolve any issues and to integrate the billing information into the university’s ERP
- Serve as the primary backup for all billing processes ensuring timeliness, business continuity and accuracy
- Serve as the CMMS and TimeClockPlus functional expert for business office processes
- Facilitate onboarding of new employees in the CMMS
- Manage early payroll deadlines and estimated time during holiday closures
- Ensure timely reconciliation of accounts and prepare monthly financial and management reports, along with any ad hoc reports requested by leadership
- Work collaboratively with operational teams and Risk Management to track and resolve insurance claims
- Manage bi-weekly student and wage payroll functions
- Provide oversight to staff responsible for monitoring time clock accuracy and processing transfers to Workday
- Address and resolve procedural or system issues encountered by staff, coordinating solutions to ensure continuity of operations
- Implement procedural changes to enhance efficiency in the wage and student payroll processes
- Maintain a thorough understanding of all processes to provide effective backup support to primary functions and ensure continuity
- Provide strategic oversight and vision for the business office ensuring the highest standards of customer service as well as accurate and timely employee compensation
- Supervise office staff, students, and graduate assistants, guiding their professional development and managing performance
- Oversee and manage the annual review process
- Other duties as assigned
Skills
- Bachelor's Degree with 3 years of related experience
- Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required as long as the candidate meets the required years of experience specified in the job description
- This position is considered operational essential and may be asked to work during an official closure but is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01
- This position regularly engages in financial matters including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04
- Skills Needed: Adaptability, Analytical Reasoning, Budget Forecasting, Collaboration, Detail-Oriented, Ethics, Project Management, Time Management
- All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment
- Posting Date: July 6, 2026
- Closing Date (Open Until Filled if No Date Specified): August 24, 2026
Benefits
- Health, life, dental, and vision insurance
- Flexible spending accounts
- Retirement options
- Various leave options
- Paid holidays
- Wellness benefits
- Tuition exemption for qualified positions
- Training and development opportunities
- Employee discounts
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