We are seeking a proactive and highly organized Executive Assistant to support the CEO of a mission-driven nonprofit organization. This role is perfect for a detail-oriented individual with experience in email and calendar management, personal task coordination, and implementing organizational systems. You will play a pivotal role in streamlining operations and creating efficiency in both professional and personal tasks.
As part of the onboarding process, you will develop standard operating procedures (SOPs) and set up a personal operating system in Notion to enhance collaboration and communication. Additionally, you’ll coordinate tasks between the CEO, his wife, and other team members to ensure seamless workflows.
Schedule:
Monday - Friday, 8:00 AM to 5:00 PM CT
Pay Range:
$1,000–$1,500 per month
Responsibilities
- Manage the CEO’s email inbox, focusing on prioritization and timely responses.
- Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments.
- Develop and maintain SOPs for daily operations to streamline workflows.
- Utilize Notion to create a personal operating system for collaboration and task tracking.
- Support personal tasks such as grocery ordering, meal planning coordination, and family logistics.
- Handle donor management tasks, including tracking updates and organizing voice memos.
- Provide general administrative support and assist with team communications.
- Maintain top 30 prospect list with proactive outreach reminders
- Triage donor communications and manage in Notion and HubSpot
- Research and prospecting for individual donors, foundations, and corporations
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 3+ years of experience as an Executive Assistant or in a similar role.
- Proven experience in email management, calendar coordination, and task delegation.
- Experience creating and managing SOPs and using tools like Notion for organization.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams.
Technical Requirements:
- Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload).
- A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).
Benefits
- Opportunity to work with a nonprofit organization driving impactful change.
- Remote-first approach with a collaborative and supportive team.
- Comprehensive onboarding process to ensure your success.
- PTO and performance bonuses.
- Professional growth opportunities in a mission-driven environment.
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