# Project Manager - T286
## Role Overview
We are supporting a sales consulting firm led by two owner-operators who are currently the primary client-facing experts and service providers. The company is growing, and the owners need a highly organized, proactive support person who can help manage the administrative and operational work behind the scenes so they can stay focused on client strategy, sales consulting, and business development.
## Core Responsibilities
• *Owner Support & Task Management**
- Help keep both owners organized, focused, and on track with key priorities.
- Track action items, deadlines, follow-ups, and outstanding deliverables.
- Proactively remind and push the owners when tasks, decisions, or materials are needed.
- Maintain visibility into what needs to happen next across client work, sales opportunities, and internal operations.
- Create structure around recurring workflows without adding unnecessary complexity.
• *Client Meeting & Sales Brief Support**
- Receive client meeting recordings, notes, transcripts, or other raw materials from the owners.
- Compile and organize relevant information from client conversations.
- Draft initial sales briefs, discovery summaries, or client-facing prep materials based on meeting recordings and owner direction.
- Prepare drafts for owner review before anything is finalized or presented to prospective clients.
- Identify missing information, unclear points, or follow-up questions needed to complete a strong client brief.
• *Administrative & Operational Support**
- Assist with behind-the-scenes administrative work that allows the owners to continue driving client results.
- Organize files, documents, notes, meeting materials, and client information.
- Maintain internal trackers, task boards, CRM updates, or project lists as needed.
- Help document repeatable processes as the company grows.
- Support scheduling, follow-up reminders, and basic coordination as needed.
• *LinkedIn & Email Response Support**
- Assist with human review and response support for LinkedIn and email communication.
- Review AI-generated messages or replies and add a more natural, human element.
- Help triage inbound messages, identify priority responses, and draft replies for owner review.
- Support light outbound or follow-up communication where appropriate.
- Maintain the owners' tone, professionalism, and relationship-focused communication style.
• *Future Team / VA Coordination**
- As the company adds additional VA or operational support roles, help coordinate and manage those team members.
- Support onboarding, task delegation, follow-up, and accountability for future support staff.
- Help create simple systems that allow future hires to plug in more easily.
## Ideal Candidate Profile
The ideal candidate is organized, detail-oriented, proactive, and confident enough to manage up. They should not be afraid to push back respectfully when the owners are behind, unclear, or need to make a decision.
## Key Skills & Traits
- Strong written communication skills
- Excellent organization and follow-through
- Ability to synthesize meeting recordings, transcripts, and notes into clear written summaries
- Comfortable using AI tools while improving outputs with human judgment
- Strong attention to detail
- Ability to manage multiple moving pieces at once
- Comfortable holding owners accountable in a professional way
- Good judgment around tone, client communication, and prioritization
- Able to work independently with limited hand-holding
- Process-minded, but practical
- Comfortable supporting LinkedIn, email, CRM, task management, and documentation workflows
## Helpful Experience
- Executive assistant, operations assistant, project coordinator, or client success support experience
- Experience supporting consultants, agencies, sales teams, or professional services firms
- Experience working with founders, owners, or executives
- Experience summarizing calls, drafting briefs, creating meeting notes, or preparing client-facing materials
- Familiarity with tools such as Google Workspace, ClickUp, Asana, Monday.com, Notion, HubSpot, Slack, Loom, Zoom, ChatGPT, or similar platforms (Client uses ClickUp)
- Prior experience managing or coordinating other virtual assistants is a plus, but not required
## Job Details
- **Department:** Operations
- **Role:** Virtual Assistant
- **Locations:** Philippines, Brazil, Mexico
- **Remote Status:** Fully Remote