**Unlock a Rewarding Career with arenaflex: Join Our Team as a Part Time Data Entry Clerk / Administrative Assistant**
Are you a highly organized and detail-oriented individual with excellent communication skills? Do you thrive in a fast-paced environment and enjoy providing administrative support to a dynamic team? If so, we invite you to apply for the Part Time Data Entry Clerk / Administrative Assistant role at arenaflex, a leading organization in the Adult Detox and Crisis Recovery Unit.
**About arenaflex**
arenaflex is a non-medical 14 bed facility that provides a safe and supportive environment for individuals to detox from alcohol or other drugs. Our team is dedicated to delivering exceptional care and services to our clients, and we are seeking a highly skilled and motivated individual to join our administrative team.
**Job Summary**
We are seeking a Part Time Data Entry Clerk / Administrative Assistant to provide administrative support to our integrated Adult Detox and Crisis Recovery Unit. This role will work closely with our ADU/CRC staff and provide back-up support during high volume periods for phone screenings, referrals, and other duties as needed. If you are a team player with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply.
**Key Responsibilities**
As a Part Time Data Entry Clerk / Administrative Assistant at arenaflex, you will be responsible for the following key tasks:
* **Data Entry and Administration**: Use spreadsheets or databases to organize information and produce standard reports; prepare a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval; compile and maintain reports and financial statements; greet visitors, maintain and administer appropriate safety procedures in secured environments.
* **Accounting and Financial Management**: Set up accounts; reconcile ledgers; gather data for use by others in preparing budget; prepare a wide variety of accounting forms; reconcile daily receipts or accounts receivable/payable; identify discrepancies and make corrections; collect required documents; prepare expense vouchers and/or invoices.
* **Procurement and Logistics**: Verify requests for goods and services against County contracts and funding sources; order goods or services and follow-up/resolve discrepancies and ensure delivery; ensure appropriate routing and approval of purchase requests.
* **Communication and Training**: Establish, modify, and maintain a system for tracking the progress of work that is the responsibility of senior management; train new employees; provide and explain relevant policies and procedures; compose routine correspondence on behalf of management.
* **Scheduling and Coordination**: Schedule and cancel appointments; maintain calendars; schedule rooms for classes, meetings, and conferences; coordinate audio visual and training equipment; type complex documents of a technical nature; proofread for spelling and grammar; use multiple software applications to prepare information.
* **Payroll Processing**: Conduct tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency/functional resource in data management systems, and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.
**Requirements**
To be successful in this role, you will need:
* **High School Diploma or Equivalent**: A high school diploma or equivalent is required.
* **Administrative Experience**: Two years of administrative support experience are required.
* **Associate's Degree in Business Administration or Related Field**: An Associate's Degree in Business Administration or a related field is preferred.
* **Experience Can Substitute for Education**: Experience can substitute for education, and education can substitute for experience.
**Skills and Competencies**
To excel in this role, you will need:
* **Excellent Organizational Skills**: The ability to prioritize tasks, manage multiple projects, and meet deadlines.
* **Strong Communication Skills**: The ability to communicate effectively with staff, clients, and external stakeholders.
* **Attention to Detail**: The ability to accurately and efficiently complete tasks with a high level of attention to detail.
* **Technical Skills**: Proficiency in multiple software applications, including Microsoft Office and Google Suite.
* **Analytical Skills**: The ability to analyze data, identify trends, and make recommendations.
**Career Growth Opportunities and Learning Benefits**
arenaflex is committed to providing opportunities for career growth and development. As a Part Time Data Entry Clerk / Administrative Assistant, you will have the opportunity to:
* **Develop Your Skills**: Receive training and development opportunities to enhance your skills and knowledge.
* **Take on New Challenges**: Participate in special projects and take on new responsibilities to challenge yourself and grow professionally.
* **Collaborate with a Dynamic Team**: Work with a talented and dedicated team to deliver exceptional services to our clients.
**Work Environment and Company Culture**
arenaflex is a dynamic and supportive work environment that values diversity, equity, and inclusion. We offer:
* **Flexible Work Arrangements**: The opportunity to work remotely and have a flexible schedule.
* **Collaborative Team Environment**: A supportive and collaborative team environment that encourages open communication and teamwork.
* **Professional Development Opportunities**: Opportunities for career growth and development, including training and development programs.
**Compensation, Perks, and Benefits**
arenaflex offers a competitive compensation package, including:
* **Competitive Salary**: A competitive salary that reflects your skills and experience.
* **Benefits Package**: A comprehensive benefits package that includes health, dental, and vision insurance, as well as paid time off and holidays.
* **Perks**: A range of perks, including a flexible work schedule, professional development opportunities, and a supportive work environment.
**Conclusion**
If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for the Part Time Data Entry Clerk / Administrative Assistant role at arenaflex. This is a unique opportunity to join a dynamic and supportive team and make a difference in the lives of our clients. Apply today and take the first step towards a rewarding career with arenaflex!
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