Onboarding and Credentialing Coordinator

Benefits: • 401(k) • 401(k) matching • Bonus based on performance • Competitive salary • Dental insurance • Donation matching • Health insurance • Opportunity for advancement • Paid time off • Profit sharing • Training & development • Tuition assistance • Vision insurance • Wellness resources Location: Remote with onsite presence at client location as required Employment Type: Full-Time (AKIVA Employee) About AKIVA AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies. AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB). Position Overview AKIVA is seeking an Onboarding and Credentialing Coordinator to own the end-to-end process of moving a selected candidate from offer acceptance to first-day-on-site. This role is mission-critical to meeting contractual response and placement service levels by ensuring every candidate is cleared, badged, equipped, and oriented on time, every time. AKIVA equips this role with AI-powered document classification and workflow automation tools that shorten time-to-start and reduce manual compliance work. Key Responsibilities • Manage all pre-placement activities: offer letters, I-9 verification, E-Verify, W-4, direct deposit, and AKIVA new-hire documentation • Coordinate background investigations, Live Scan fingerprinting, drug screens, reference checks, education and license verifications, and DMV pulls as required by the role • Manage client-specific credentialing requirements, including department-specific access requests, confidentiality agreements, and IT account provisioning • Deliver AKIVA new-hire orientation covering conduct standards, safety, harassment prevention, timekeeping, and worksite-specific expectations • Coordinate issuance of client badges, equipment, and system access with the appropriate client department liaisons • Maintain the candidate status pipeline, and escalate any clearance or onboarding delays to the Account Manager within the same business day • Ensure all onboarding files and compliance artifacts are complete, audit-ready, and retained per federal, California, and client record retention requirements • Continuously refine the onboarding playbook to reduce time-to-start and improve candidate experience • Partner with the Compliance and Payroll Specialist to reconcile candidate clearances to payroll activation dates Required Qualifications • 3 to 6 years of onboarding, credentialing, or HR coordination experience in a high-volume staffing, healthcare, or government environment • Working knowledge of California employment law, I-9 and E-Verify procedures, Fair Credit Reporting Act (FCRA), and Live Scan requirements • Experience with applicant tracking, onboarding, and background check platforms (for example Bullhorn, iCIMS, Checkr, Accurate, HireRight) • Exceptional organizational skills, attention to detail, and ability to manage 20 or more concurrent candidate files • Strong written and verbal communication skills; comfort interacting with candidates, client liaisons, and vendors • Must be authorized to work in the United States Preferred Qualifications • Associate's or Bachelor's degree • PHR, SHRM-CP, or equivalent HR certification • Experience with public-sector or municipal client onboarding (CalPERS-reporting, local government badge issuance, DMV clearances) • Prior experience supporting temporary staffing contracts with strict response and placement SLAs Tools, Technologies & Frameworks Onboarding and Credentialing: Checkr, HireRight, Accurate, First Advantage | ATS: Bullhorn, iCIMS, JobDiva | HRIS and Payroll: ADP, Paychex, Paylocity | Productivity: Microsoft 365, DocuSign, Adobe Sign | Compliance: I-9, E-Verify, FCRA, California Consumer Privacy Act (CCPA) What AKIVA Offers • Professional development and skill-building opportunities • Supportive management team with Veteran-owned company values • Opportunity to work on impactful public sector engagements • Long-term contract engagement with potential for extension • AI productivity tools and training provided at no cost to employees Comprehensive Benefits Package • 401(k) with generous company match • Medical Insurance • Dental Insurance • Vision Insurance • Short-Term & Long-Term Disabili Apply tot his job Apply To this Job