Company: Regency Centers
Job description: Lease Administration Coordinator1 Independent Dr, Jacksonville, FL 32202, USA Req #503Monday, May 12, 2025About this Opportunity:At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking a Lease Administration Coordinator to join our corporate office located in Jacksonville, Florida. This is a hybrid opportunity with 3 days in the office and 2 days working remotely. The Lease Administration Coordinator will be responsible for the organization of leasing transactions submitted by leasing and property management and triaging between internal and external resources. Will also be responsible for timely data entry of tenant sales information from our co-sourcing partner into JD Edwards. The individual will assist in the analysis of accuracy and provide management and field offices with reporting of tenant data analysis and trends as requested. This role will also provide the accounting teams with percentage rent billings calculations derived from the inputs of sales information and post final billings to tenant’s accounts. While completing day-to-day activities, a strong emphasis will be placed on providing support to process improvements and helping implement solutions. Additionally, this role serves as a liaison between other internal departments and provides assistance with audit requests.What You’ll Be Doing:
- Utilize a variety of software packages to support Lease Administration team with triage of workload, generating reports, spreadsheets, maintain databases, etc.
- Preliminary document review of all incoming activity, ensuring completeness and routing to appropriate processor.
- Process updates in JD Edwards such as address book changes and manual billing invoices.
- Serve as Regency liaison to 3rd Party Co-Sourcing team, providing them with guidance and support for sales data entry and leasing documents for accurate abstraction and input of lease data.
- Review and analyze tenant sales data to ensure accuracy of inputs.
- Resolve discrepancies directly with tenants or Property Management.
- Generate monthly percentage rent billings, analysis, and distribution to Property Accounting Managers for review and approval.
- Provide administrative support for process improvement efforts, may include testing, process documentation, providing input and scheduling trainings.
- Review and update key data fields across systems to correct inconsistencies
- Assist in reporting on data, trends, and metrics for various Lease Administration functions.
- Assist in developing and implementing strategies for process improvement to optimize efficiencies.
- Serve as departmental contact for all others within the company. Work to resolve any issues/questions that may arise while minimizing impact to other departments.
- Coordinate with other departments within Regency Centers to understand impact that Lease Administration process changes have on other teams.
- Bachelor’s degree or related experience in a professional office environment.
- 1+ years of business professional experience
- Intermediate level proficiency with Microsoft Office (Outlook, Word and Excel) and Microsoft 365 Collaboration Tools (Teams, OneDrive, SharePoint and other relevant tools)
- Excellent communication skills, both verbally and written
- Ability to juggle tasks in a fast-paced work environment to drive consistent process improvement and meet deadlines
- Highly motivated, self-driven, and adaptable to a fast-paced, consistently changing work environment
- Strong analytical, organizational, communication, and problem solving skills
- Ability to read and comprehend complex legal documents
- Strong attention to detail
- Customer focus and interpersonal savvy skills
- Naturally curious with a positive mindset, always looking for ways to innovate, improve and open to technical changes and challenges.
- Ability to be coachable and open to feedback
- 23+ PTO days annually
- 11 paid holidays (in addition to PTO)
- Paid leave programs (parental, compassion, bereavement, jury duty, and military)
- Health Advocacy + Employee Assistance Program (EAP)
- Modified in-office hours
- Dedicated remote work days
- 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
- Anniversary stock grant awards of up to $1,000
- Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
- 100% company paid Life Insurance/AD&D and Disability Insurance
- Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
- Student loan repayment resources
- Medical, Dental and Vision Insurance
- Award winning and incentives-based wellbeing program through Personify Health
- Family planning, mental health, and pain management programs
- 52 hours per year of paid Volunteer Time Off
- Company gift matching
- Tuition reimbursement
- Continued education opportunities
- LinkedIn Learning premium subscription
- Professional membership support
- Employee Resource Groups
Expected salary:
Location: Jacksonville, FL
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