International Event Coordinator (Maternity cover)

Role Summary

ProVeg International is responsible for organising a number of high-profile impactful international events such as the New Food Conference, as well as attending and shaping major events such as UN global climate summits. ProVeg country offices organise national events - often with very limited team resources. In addition, ProVeg leaders and programme managers attend, speak at or otherwise support a range of international events, and we host a large number of B2B webinars and related events.

To ensure the smooth running of such events, increase internal alignment, coordination, and continuous improvement (growth, impact, efficiency and increasing synergies), we are recruiting an International Event Coordinator. Do you thrive in a fast-paced environment where multi-tasking is your middle name?

We are seeking an experienced and talented Event Coordinator to join our International Operations team and support the planning and coordination of ProVeg and participation in third-party events, as well as provide advice, support, and best practices to ProVeg grantees and other partner organisations. If you are a highly organised, flexible and proactive events professional with a passion for promoting plant-based and sustainable food choices, we would love to hear from you.

Job Details

Reports to: Head of International Operations
Department: International Operations
Location: Remote (ideally in the UK, NL, BE, DE, PL, CZ, or ES)
Hours: 32-40 h per week
Salary: Depending on experience and location. (£28,000-32,000 if based in the UK; €32,000-37,000 if based in the EU)

Responsibilities

• Event Coordination: Support the coordination and management of ProVeg International events and presence at partner events (virtual and on-site), including staff attendance at events (review & define goals and roles for each attendee), scheduling, budgeting, vendor management, risk management and on-site support.
• Event tools: Develop and maintain event-related templates, tools, and best practices to ensure smooth event execution.
• Event Grantee Support: Collaborate closely with the ProVeg Grants Department by reviewing applications, providing support and materials to grantees, giving input throughout the grant cycle and assessing the final reports.
• Internal Integration: Collaborate with colleagues and other stakeholders to ensure seamless communication and implementation to ensure successful events.
• Monitoring, Evaluation, and Learning (MEL): Work with the Monitoring, Evaluation, and Learning team to develop and implement MEL strategies for events, measure event outcomes and achievements, and identify areas of improvement for future events.
• Event promotion: Collaborate with the Communications team to develop and implement event promotion and marketing strategies, including social media campaigns, email marketing, and other promotional activities to maximise event attendance and engagement. Establish potential opportunities for external comms and traditional media opportunities for ProVeg event attendees.
• Event Partnerships & B2B Outreach: Act as a liaison with other partner organisations and leverage relevant industry connections to enhance event planning and execution, secure sponsorships or partnerships, and stay updated with the latest trends and best practices in event management.
• Event Strategy: Identify and monitor relevant events to support ProVeg’s overall mission and strategy.

Qualifications

Required:

• At least 2 years of direct experience in organising successful large-scale events, preferably in a fairly autonomous role that included management responsibilities.
• Strong organisational and coordination skills, with attention to detail and ability to multitask.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with diverse stakeholders.
• Knowledge of event-related Monitoring, Evaluation, and Learning (MEL) strategies and best practices.
• Experience in event promotion and leveraging industry connections.
• Ability to work independently and proactively, while also being a team player.
• Willingness to travel internationally and work outside of regular office hours as needed.
• Passion for ProVeg International's mission and values.

Preferred:

• Experience in organising international events, including working with diverse cultures, languages, and time zones.
• Knowledge of sustainable event practices and ability to implement sustainable strategies in event planning and execution.

Benefits of working with us

• A strong organisational focus on personal development, with a designated training budget.
• Provision of a work laptop.
• Flexible, trust-based working arrangements and home-office arrangements.
• Career-development support.
• Mindfulness programme - free Headspace account for you and up to 5 friends or family members
• A workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world.
• And, last but not least, the opportunity to be part of a great team and work towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!

When?

Start date: 15.09.2025

Further information

Our Application Procedure
Your application should include a cover letter and CV. Please indicate your motivation for the role and describe how you meet the requirements. Please send us your application using our online form. Thank you!

Important: Please make sure to use your own words and ideas on the cover letter. The goal is for us to know you better in order to assess if this role and your motivation are a good fit. Letters written with AI, or written in a language other than English, will be disregarded.

The upcoming steps include:
1. First interview with People and Culture
2. Online trial task
3. Second interview with hiring team
4. Final decision

Originally posted on Himalayas

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