Location:
Job Title: HR Compliance Administrative Specialist (PERMANENT WFH, Dayshift, PH)
Type: Full Time; 40 hours per week
VA Rate : $9AUD per hour (60-62K PHP monthly)
Purpose:
We are looking for a highlyorganised, proactive, and tech-savvy Virtual Assistant to take ownership of our business reduce the administrative burden on theDirectors, and support HR compliance functions. This is a varied and evolvingrole that requires initiative, strong written communication, and the ability towork independently.
Responsibilities:
HR Compliance Support (PRIORITY):
- Review all current company employment agreements against the Manufacturing Award MA000010(Fair Work Act)
- Cross-check existing employee payrates against Award classifications (C12, C13 and other relevant levels) toconfirm compliance, identify any discrepancies or underpayments.
- Identify gaps in leaveentitlements, penalty rates, overtime rates, allowances, and leave loadingobligations.
- Draft updated or new employmentagreements where gaps are identified, for Directors review and approval.
- Build and maintain an HRcompliance register: employee contract dates, review dates, pay rates, Awardclassifications, leave balances.
- Develop or update basic HR policydocuments as instructed (leave policy, performance management process,onboarding checklist).
- Set up a simple, repeatableonboarding process for future new hires
Administration & OperationsSupport:
- Email inbox monitoring, triaging,and drafting responses on behalf of the Director from provided briefs
- Data entry and record maintenancein MRPeasy (ERP system) – customer records, job updates, product information
- Maintain and organise the the company's SharePoint/OneDrive file structure
- Prepare documents, templates,proposals, and correspondence (memos, emails, reports)
- Follow up on outstanding customerquotes and enquiries via email (only when triggered to do so)
- Maintain and update customer andsupplier contact lists (CRM and spreadsheets)
- Scheduling, calendar management,and meeting coordination for the Director
- Research tasks – supplierinformation, product data, industry news as directed
- Assist with preparation ofpresentations and capability statements
- Document and maintain simple SOPsand process records as instructed
SMM:
•Manage and maintain the company's social media accounts (LinkedIn, Instagram, Facebook) postingconsistently to an agreed content calendar
•Design professional graphics andvisual content using Canva (product spotlights, project showcases, promotionalposts, testimonials) Directors will also supply images to be posted and used inthe marketing
•Write captions, hashtags, and copythat reflects the the company's brand voice – clean, trade facing,professional
•Monitor and respond to comments,messages, and enquiries across social platforms in a timely manner
•Build and manage a monthly contentcalendar for Directors approval
•Assist with website contentupdates once the new company website is launched (blog posts, projectupdates, product page edits)
•Draft and schedule email marketingcampaigns (product launches, seasonal promotions, trade updates)
•Pull and report monthly socialmedia analytics (reach, engagement, follower growth, impressions)
•Research competitor and industrycontent to inform content strategy
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