**Join the arenaflex Team and Revolutionize the Branded Swag Supply Chain**
Are you a detail-oriented and organized individual with a passion for delivering exceptional customer service? Do you thrive in a fast-paced environment where no two days are the same? If so, we want to hear from you! arenaflex is seeking an experienced Part-Time Data Entry Specialist - Purchasing to join our dynamic sourcing team in Piscataway, NJ. As a key member of our team, you will play a vital role in supporting the Supply Chain Operations of arenaflex by facilitating the timely and accurate procurement of goods from our supplier base.
**The arenaflex Story**
arenaflex is a leading provider of branded swag solutions, dedicated to streamlining the end-to-end supply chain and making it available through a single platform utilizing powerful APIs and interfaces. With a mission to eliminate the friction in the swag creation and distribution process, we've made great strides towards our goal, but we're just getting started. Our team is passionate about delivering exceptional customer experiences, and we're looking for like-minded individuals to join our journey.
**The Role**
As a Part-Time Data Entry Specialist - Purchasing, you will be responsible for ensuring a smooth full-cycle process from order submission to receipt of goods in our warehouse. Your key responsibilities will include:
* Reviewing and prioritizing incoming purchase orders from supply chain, sales, and marketing teams
* Accurately inputting customer details, vendor agreements, compliance documents, and product specifications
* Maintaining accurate records of vendor agreements, compliance documents, and product specifications
* Addressing product concerns and questions regarding pricing and decoration capabilities
* Reviewing and reconciling vendor invoices against purchase orders and received goods
* Investigating and resolving discrepancies in invoicing promptly
* Monitoring the status of open orders and proactively identifying any potential delays or issues
* Ensuring all product and supplier information is accurately entered and maintained in the system
* Working closely with the sales, marketing, and supply chain teams to ensure alignment on order requirements and priorities
* Participating in cross-functional meetings to discuss procurement strategies and performance
* Communicating any general supplier announcements or updates to the revenue teams
* Other miscellaneous tasks as the business needs demand
**The Ideal Candidate**
We're looking for a self-motivated individual who strives to go above and beyond to deliver exceptional customer experiences. The ideal candidate will possess:
* Strong ability to manage data accurately and meticulously
* Excellent verbal and written communication skills for effective interaction with internal teams and external vendors
* Experience working with multiple vendors to fulfill POs
* Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
* Familiarity with Salesforce
* Experience with screen printers and embroiderers would be a plus, but not required
* Enjoys working in a collaborative environment where everyone pitches in
* Ability to work under pressure and tight deadlines
* Thrives in a fast-moving environment where things are always changing
* Questions the status quo and isn't afraid to speak up
**Preferred Education & Experience**
* Fundamental computer literacy required
* Experience with Google Suite or Microsoft Office
* Understanding of procurement processes, vendor management, and compliance regulations
* 1-3 years of experience in procurement, supply chain, or operations, preferably in the promotional products industry
**Perks**
* Medical, Dental, Vision Insurance and PTO
* Lots of swag!
* Wake up each morning proud of the place you work and the amazing companies you get to partner with
* Join the team at a time when you can help shape the future of the company
* Being part of an organization that truly believes in promoting from within, at arenaflex your growth potential is uncapped!
**What We Offer**
* Competitive hourly rate of $19.00
* Opportunity to work with a dynamic and growing company
* Collaborative and supportive team environment
* Professional development and growth opportunities
* Flexible part-time schedule (20-25 hours/week)
**How to Apply**
If you're a motivated and detail-oriented individual who is passionate about delivering exceptional customer experiences, we want to hear from you! Apply now to join the arenaflex team and be a part of our mission to revolutionize the branded swag supply chain.
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