Are you ready to embark on a journey of limitless possibilities, both in and out of the office? Join the arenaflex family, and you'll soar to new heights, develop your skills, and become the best version of yourself. As you take off on this exciting adventure, you'll tackle challenges with agility and ease, mastering new skills and propelling your career while having a blast. Get ready to elevate both your personal and professional life and take off!
**Why you'll love this role**
This position is part of the Airport Stations Group within the Customer Experience Division at arenaflex. As a remote work from home staff assistant, you'll be responsible for performing a wide range of administrative tasks, including:
* Scheduling meeting plans, writing, and documenting
* Ensuring phone coverage, welcoming and coordinating clients, handling mail, and ordering office supplies
* Managing P-card spending, tracking commemorations and birthday events, and arranging travel and hotel facilities
* Providing support for management presentations and special events as required
* Controlling, auditing, and screening local requests through InvoiceWorks and distributing as needed
* Investigating and resolving office technology issues, including phone and copier machines
* Tracking and ensuring employees complete onboarding obligations, including proper system access, task assignment, letter drops, regalia, identification, fingerprinting, training, etc.
* Assisting in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, event dinners, recognition events)
* Handling finance processing in Workbrain for management and care staff
* Processing deprivation letters and arranging local communications and responses
* Managing employee termination, including approval and tasks as required
* Assisting with timekeeping capabilities, data entry, data checks, compromises, and recording
* Maintaining employee records, as needed
* Maintaining station meeting plans, including monthly crisis response
* Accessing and managing various intermittent reports, including performance, review, cost, employee engagement and recognition, etc.
* Updating required manuals
* Maintaining all security-related items
* Serving as backup for other finance capabilities
* Overseeing records for OSHA, security, etc. (301's, weekly and annual)
* Assisting with budget planning and compromise, including monthly closeout of landing charges
* Upholding inspecting exercises as required
* Tracking and confirming incentive reserves acquired
* Liaising with CRE/Offices and vendors to follow local projects, as needed
* Leading/Coordinating work with other care staff, as needed
* Performing other duties as required
**What you'll need for success**
* Bachelor's degree in any field
* Previous office/administrative experience
* Familiarity with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
* Knowledge of procedures, strategies, and corporate design
* Ability to focus on work, be meticulous, and comply with time constraints
* Ability to multitask in a fast-paced environment and handle multiple tasks
* Ability to be self-motivated and proactive
* Ability to understand the functionality and usefulness of specific software and systems
**What you'll get**
Take advantage of all that arenaflex has to offer:
* Medical benefits: From day one, you'll have access to your health, dental, vision, and prescription benefits to help you stay healthy. And that's just the beginning – we also offer virtual doctor visits, flexible spending accounts, and more.
* Health programs: We believe you should be your best self – that's why our health programs provide you with the right tools, resources, and support you need.
* 401(k) program: Available upon hire, and manager contributions to your 401(k) program are available after one year.
* Additional benefits: Other great benefits include our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more.
**Join the arenaflex team**
From the colleagues we recruit to the customers we serve, care and diversity are the foundation of the powerful workforce at arenaflex. Our 20+ Employee Business Resource Groups are focused on connecting our colleagues to our customers, suppliers, networks, and investors, helping colleagues reach their full potential and creating a comprehensive workplace to address and exceed the challenges of our diverse world.
Are you ready to feel a deep sense of satisfaction and fulfillment as you do your part to keep the world's largest carrier running smoothly as we care for people on life's journey? Join the arenaflex team today!
**Apply now**
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