The Opportunity
We're seeking a highly organized and tech-savvy Executive Assistant to provide comprehensive support to our co-founder and Chief Information Security Officer (CISO). This is a remote position requiring someone who thrives in a fast-paced startup environment and is comfortable leveraging AI tools to maximize efficiency and productivity.
What you'll do
Calendar & Meeting Management
- Manage CISOs complex calendar across multiple time zones using Google Calendar.
- Schedule and coordinate internal and external meetings.
- Optimize meeting flow and minimize calendar conflicts, including mix of travel, in-person, and virtual.
- Prepare meeting agendas and materials as needed.
- Draft after meeting actions and follow-ups based on transcripts or recordings.
Task & Project Management
- Maintain and update running task lists and priorities.
- Track deadlines and deliverables.
- Coordinate follow-ups on action items.
- Ensure nothing falls through the cracks.
Daily Operations
- Check in and status via Slack twice daily (morning and evening in your timezone).
- Execute daily click-through tasks in various SaaS applications:
- Email - manage and prioritize inbox, draft emails, flag critical items.
- Slack - monitor groups and channels, flagging items that need attention.
- Hubspot - add and update records as needed.
- Monitor and manage shared credential systems securely.
- Handle routine administrative tasks efficiently.
Research & Intelligence
- Research prospective companies and evaluate fit with Workstreet's ICP.
- Track and analyze security and compliance tools in the market.
- Monitor competitor activities, pricing, and service offerings.
- Research leads and contacts, gathering relevant background information.
- Stay informed on security trends and emerging threats.
- Research and synthesize compliance frameworks.
- Evaluate and test new AI models and tools for potential business applications.
- Compile research findings into actionable summaries and recommendations.
Travel Management
- Book domestic and international travel arrangements.
- Manage itineraries, accommodations, and transportation.
- Handle travel changes and emergency rebooking.
- Coordinate travel logistics with meeting schedules.
Social Media Support
- Assist with social media posting and content scheduling.
- Monitor and engage with comments and messages.
- Support LinkedIn thought leadership initiatives.
- Maintain consistent brand voice across platforms.
Who You Are
Technical Skills
- AI Proficiency: Comfortable using AI tools (ChatGPT, Claude, etc.) to enhance productivity and work quality.
- SaaS Experience: Familiar with common business applications (Slack, Google Workspace, Hubspot, etc.).
- Security Awareness: Comfortable working with shared credential systems.
- Communication: Excellent written and spoken English with strong attention to detail.
Experience & Traits
- 3+ years experience as EA/VA, preferably supporting C-level executives.
- Experience working with US-based tech companies.
- Proven track record in fast-paced startup or high-growth environments.
- Self-motivated with ability to work independently across time zones.
- Extremely organized with strong prioritization skills.
- Proactive problem-solver who anticipates needs.
Work Environment Requirements
- Reliable high-speed internet connection.
- Quiet, professional home office setup.
- Must be amenable to work U.S. EST time zone hours.
- Fluency in written and verbal English communication skills.
- Primary communication via Slack.
- Regular video calls as needed.
- Must be responsive during agreed-upon working hours.
What We Offer
- Competitive Compensation: A competitive base salary with regular performance reviews linked to merit-based appraisals and bonus opportunities.
- Growth Opportunity: Early-stage company with significant room for career advancement.
- Remote-First Culture: Flexibility to work from anywhere while collaborating with a global team.
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