Job Description:
• Own and organize the master events calendar, balancing a mix of virtual webinars, in-person meetups, and industry conferences.
• Research venues, request quotes (RFPs), negotiate pricing, and finalize contracts for venues, food & beverage (F&B), and A/V needs.
• Manage the technical setup for virtual events (Webinars, etc.), ensuring a smooth run-of-show.
• Monitor event spend to ensure all activations stay within the allocated budget.
• Build and manage event registration pages (using Luma, Partiful, or similar platforms), including configuring ticket types and automated confirmation emails, and other management details.
• Collaborate with the marketing team to brief and produce assets, including social media graphics, email invites, brochures, one-pagers, and on-site signage.
• Draft and schedule pre-event promotional emails and "know before you go" logistics emails to attendees.
• Act as the central point of contact, keeping internal teams (Sales, Marketing, Leadership) informed of timelines, deliverables, and responsibilities.
• Manage the ordering and shipping of event swag, booth materials, and marketing literature to event sites.
• Gather feedback, compile attendee data, and report on key metrics (registrants vs. attendees, ROI) to inform future event strategies.
Requirements:
• 3+ years of experience in Event Marketing, Field Marketing, or Event Operations.
• Must be based in the US.
• Proficiency with event platforms (specifically Luma), virtual conferencing tools, and project management tools (ClickUp, Asana, Notion, or similar).
• Strong written communication skills; ability to write clear operational emails and compelling marketing copy.
• A master of timelines. You can manage multiple vendors and deadlines without letting details slip through the cracks.
• Comfortable reading contracts and negotiating costs with venues and vendors.
Benefits: