Event Coordinator

The Food Truck Hub & Event Experiences is a fast-growing experiential event planning and production company specializing in curated food truck activations and corporate events. The Event Coordinator plays a key role in supporting event planning, vendor coordination, and day-to-day execution across a wide range of events, requiring strong organization and communication skills. Responsibilities • Support planning and coordination for upcoming events across corporate, social, and brand experience clients • Manage all incoming requests through all channels • Assist with confirming event details, timelines, vendor needs, and operational requirements • Help prepare event documents including timelines, checklists, and Run of Show materials • Coordinate communication with vendors, venues, and internal teams leading up to events • Track key planning milestones and help ensure deadlines are met • Help maintain strong relationships with vendors, venue teams, and event partners • Explore new vendor opportunities based on trends and client requests • Create and manage new vendor menus and details in our event planning platform • Communicate with vendors to confirm event logistics and event requirements • Support client communication by gathering details and clearly documenting requests • Assist in keeping all partners aligned and informed throughout the planning process • Help ensure a high level of hospitality and professionalism in all interactions • Provide on-site support for select events • Help manage setup, vendor arrival, timelines, and execution details • Serve as a key support contact for vendors and partners during live events • Support marketing efforts by taking pictures and videos when on-site at events • Troubleshoot issues in real time while maintaining a calm and professional presence • Help ensure service standards and event flow are maintained throughout execution • Assist with post-event follow-ups and wrap-up tasks • Gather notes and feedback from events to support future improvements • Help document event insights, operational learnings, and client preferences • Support ongoing relationship building with clients, vendors, and venue partners Skills • 1 to 4 years of experience in event coordination, hospitality, event production, or a related field • Strong organization and time management skills • Ability to manage multiple projects and deadlines simultaneously • Experience coordinating with vendors, clients, or venue teams • Strong communication skills both written and verbal • Detail oriented with the ability to stay calm in fast-paced environments • Comfortable supporting occasional evening or weekend events • Ability to travel locally for venue visits and events • Proactive, solutions-oriented mindset • Experience working with caterers, venues, or other event-related companies • Familiarity with Run of Show documents and event timelines • Experience with HubSpot or other CRM platforms • Experience supporting corporate or social events Benefits • 401(k) savings plan with company match • Opportunity to participate in company healthcare plan • Paid time off • Professional development and networking opportunities Company Overview • The Food Truck Hub is a full-service event planning and management organization that offers a hands-on approach to creating your next event. It was founded in 2014, and is headquartered in Chicago, Illinois, US, with a workforce of 2-10 employees. Its website is https://theFoodTruckHub.com. Apply tot his job Apply To this Job