Location:
PERMANENT DAYSHIFT WORK FROM HOME
JOB DESCRIPTION:
(NDIS/Healthcare) General Virtual Assistant with Rostering
We are looking for an Admin Assistant to join our team. The role requires excellent organizational, communication and multitasking skills, as well as a thorough understanding of modern business practices and the NDIS sector.
We are looking for an Admin Assistant to join our team. The role requires excellent organizational, communication and multitasking skills, as well as a thorough understanding of modern business practices and the NDIS sector.
Job Responsibilities:
- Provide administrative support to the team, including scheduling and preparing presentations, organizing meetings, taking notes and summarizing documents.
- Manage shift reports
- Rostering
- Reviewing paperworks
- Research topics related to clients’ needs
- File and document organization
- Email monitoring and organizing
- Writing and maintaining records
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Write and edit documents from letters to reports and instructional documents
- Set up participants shifts in line with NDIS funding agreements
- Ensure all details and information that is entered into the database is current and accurate
- Respond to service enquiries and requests
- Communicate and liaise with key stakeholders, services users, families, staff and advocates
Requirements
JOB REQUIREMENTS:
- Minimum 2 years of Previous experience in a similar role.
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Great attention to details
- Experience in using Deputy or similar software
- Experience in using Podio, WhatsApp, Maslow, Teams, Slack or similar tools is a PLUS
- Experience in using Trillo is preferred
- Tech savvy and is familiar with AI
- Knowledge of the NDIS - Healthcare industry is an advantage
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