Administrative Specialist

Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.ResponsibilitiesProvide remote high-volume calendaring, travel, and expense support* Provide Administrative services during designated support hours* Manage complex calendars for multiple clients* Schedule internal and external meetings for multiple clients* Schedule and manage recurring and ad-hoc meetings and room bookings across campuses* Learn and utilize internal and external tools to provide calendar support* Establish ongoing relationship and communications with clients to learn business priorities and apply to support* Partner with clients and other Administrative Assistants for meeting coordination* Provide proactive time management recommendations to clients* Coordinate domestic and international travel arrangements via Concur* Prepare and submit corporate card expense reports* Maintain program scope of support within agreed-upon service level agreements* Educate and inform clients on program goals, scope and service level agreements* Draft and send communications to clients about transitions or changes in support* Provide coverage support for Admin Specialist colleagues* Collaborate with global Admin Specialist colleagues on best practices and knowledge sharingQualifications3+ years of relevant high-volume coordination experience* 3+ years of relevant experience providing administrative support to 2 or more executives* 3+ years of relevant experience managing calendars for 2 or more executives* Experience prioritizing multiple tasks and activities* Experience with Microsoft Office, Google Suite, Concur or similar programs* Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action Experience supporting 3+ or more executives simultaneously* 3+ years of experience coordinating travel logistics on behalf of 2 or more executives* 3+ years of experience managing expense reports* Experience building relationships across a larger company* Demonstrated customer focus, preferably in a customer service or front of house environment

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