Administrative Coordinator – Office Administrator

Job Description: • Answer and manage incoming calls, emails, and customer inquiries • Schedule and dispatch crew members for service jobs • Coordinate and maintain daily/weekly job schedules • Book new jobs and confirm appointments with clients • Follow up on invoices, payments, and outstanding balances • Maintain accurate records of jobs, customers, and communications • Communicate updates between customers and field staff • Assist with general office administration and organization • Identify and help improve scheduling and admin processes Requirements: • Previous administrative, dispatch, or office coordination experience preferred • Strong organizational and multitasking skills • Excellent communication (phone, email, and interpersonal) • Comfortable using scheduling software, spreadsheets, and basic office tools • Ability to stay calm and organized in a fast-paced environment • Problem-solving mindset and attention to detail • Bonus Skills (Not Required): Experience in service-based or field operations businesses • Familiarity with invoicing or accounting software (e.g., QuickBooks) Benefits: • Bonus based on performance • Flexible schedule • Opportunity for advancement Apply tot his job Apply To this Job