About the position
The Administrative Assistant for Siren Retail at Starbucks plays a crucial role in providing high-level administrative support to directors within the Roastery & Reserve portfolio. This position is designed to enhance the operational efficiency of the team by managing complex projects, facilitating communication, and ensuring that key priorities and goals are met. The role requires a proactive approach to problem-solving and the ability to work independently while embodying Starbucks' guiding principles.
Responsibilities
- Completes complex administrative projects including coordinating, tracking or analyzing budgets, researching information, updating databases, and creating reports. ,
- Composes general correspondence including memos and emails. ,
- Prepares charts, tables, graphs, and other presentation materials. ,
- Proofreads copy for spelling, grammar, and layout, making appropriate edits. ,
- Coordinates space and facilities moves and setup for new partners, including obtaining necessary equipment and supplies. ,
- Maintains regular and consistent attendance and punctuality. ,
- Organizes and schedules small, complex meetings, business travel, conferences, and departmental activities. ,
- May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities. ,
- Maintains manager or departmental calendar. ,
- Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, and supporting communications for director teams. ,
- Serves as a primary point of contact for the business unit or department, answering questions and directing requests.
Requirements
- General office administration experience. ,
- Proficiency in Microsoft Word, Excel, Access, PowerPoint, and Outlook. ,
- Ability to communicate clearly and concisely, both orally and in writing. ,
- Ability to work independently and deliver excellent customer service. ,
- Advanced knowledge of office procedures and general office equipment. ,
- Ability to build relationships and make recommendations on changes in approach and solutions. ,
- Ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced environment. ,
- Ability to handle confidential and sensitive information.
Nice-to-haves
- Experience in a corporate environment. ,
- Familiarity with budget tracking and analysis.
Benefits
- Paid parental leave ,
- Paid holidays ,
- Disability insurance ,
- Dental insurance ,
- 401(k) matching ,
- Life insurance