Family & Children’s Agency (FCA) is a nonprofit human service organization committed to increasing the social and emotional well-being of clients throughout Fairfield County. The Accounts Payable Specialist is responsible for managing the organization’s accounts payable functions, overseeing invoice processing, and ensuring accurate financial operations.
Responsibilities
- Receive, review, and sort invoices and bills
- Enter and maintain accurate data in the Accounts Payable system
- Assign correct vendor codes and general ledger account numbers
- Coordinate invoice approvals with supervisors and authorized staff
- Prepare weekly accounts payable lists and prioritize payments
- Process and distribute payments accurately and on time
- Complete payments via check, ACH, phone, and online methods
- Review payment processing for accuracy and compliance
- Identify, reconcile, and resolve accounts payable discrepancies
- Maintain accurate vendor and consultant records for year-end 1099 reporting
- Organize and maintain paid, open, and prior fiscal year files
- Prepare and review monthly accounts payable aging reports
- Run monthly financial reports, including journal checks and prepaid expenses
- Meet established deadlines while ensuring accurate coding and timely payments
- Assist with weekly cash deposits and prepare summary reports for management
- Support the Director of Finance with audits and required documentation
- Maintain an accurate and organized filing system
- Participate in agency performance improvement initiatives
- Perform additional administrative and finance-related duties as assigned
Skills
- High level of accuracy and attention to detail
- Strong organizational and time-management skills
- Proficiency in accounting and accounts payable software
- Effective written and verbal communication skills
- Ability to pass required background checks consistent with Connecticut law
- Eligibility to work in the United States
- Ability to comply with agency policies, safety procedures, and confidentiality requirements
- Bilingual English/Spanish is preferred
- Valid driver's license
- Access to a personal vehicle for regional and statewide travel
Benefits
- Generous employer contributions to our medical plans
- Continued education credits offered at no cost
- Annual tuition reimbursement stipend
- Employer paid Life & LTD policies
- FSA and Dependent Care
- 401K with a match
- Generous vacation and time off policy to include Martin Luther King Jr Day and Juneteenth
- Employee discounts to multiple organizations, events and your cell phone plan
- EAP program
- Paid for CEUs and clinical supervision
- Summer Fridays
- Employee appreciation events
- Wellness incentives and challenges
Company Overview
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